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Understanding Zapier Tasks: A Cost Guide for LinkedIn CAPI Integration
When setting up LinkedIn Conversions API through Zapier, understanding how tasks work is crucial for managing costs and planning your integration. Here's what you need to know about Zapier's task-based pricing model.
What Counts as a Task?
In a Zapier workflow, not every step counts as a task. Here's the breakdown:
Free Components:
- Triggers (like "new lead in Salesforce", or “new deal in Hubspot”)
- Filter steps
- Formatter steps
- Delay actions
Paid Components:
- Most third-party app actions
- Data lookups in your CRM
- Code steps and custom API calls
For example, in a typical LinkedIn CAPI integration, when a new lead comes into your CRM, that trigger is free. If you add a filter to only send qualified leads, that's also free. But if you trigger off of an updated deal stage and you need to do a contact lookup, that will cost you Zapier tasks.
Special Case: LinkedIn Conversions API
Currently, the LinkedIn Conversions API action in Zapier is free, likely due to a promotional period. This means you can run your basic lead tracking workflow without consuming tasks. However, this could change in the future, so it's worth understanding the potential costs.
Calculating Monthly Usage
To estimate your monthly task usage:
- Count the number of paid actions in your workflow
- Multiply by your expected monthly lead volume
- Add buffer for testing and updates
For example, if you have 1,000 new leads per month and one paid action, you'll use 1,000 tasks monthly.
Cost Management Tips
- Use filters early in your workflow to reduce unnecessary task usage
- Combine steps where possible to minimize paid actions
- Monitor your task usage through Zapier's dashboard
- Consider batch processing for high-volume scenarios
Future-Proofing Your Integration
While the LinkedIn Conversions API action is currently free, it's wise to:
- Monitor Zapier's pricing updates
- Keep task counts in mind when adding new steps
- Have a backup plan for potential pricing changes
- Document your workflow for optimization
Understanding Zapier's task system helps you build efficient, cost-effective integrations while maintaining reliable lead tracking in LinkedIn Ads.
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