Automating Audio Notes from WhatsApp to Notion Using Zapier
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Imagine this: you're on the go and need to quickly jot down a task using an audio note on WhatsApp, and seamlessly have it created as a task in Notion without lifting a finger. Sounds incredible, right?
In this blog post, we're breaking down an innovative method to automate audio notes from WhatsApp into Notion using Zapier. This automation not only saves you time but also keeps your thoughts organized and accessible whenever you need them.
Here’s how you can implement this powerful automation. You’ll need three key components: Zapier, which allows you to connect different apps and automate workflows, Deepgram, a transcription service that easily converts audio to text, and TimelinesAI, a WhatsApp connector for Zapier. If you haven’t done so already, sign up for a Zapier account — it’s simple and free.
Let’s go through this step-by-step:
- Setting Up Zapier: Once logged into your Zapier account, click “Create Zap” to start building your automation process. The beauty of Zapier is in its ability to create “Zaps” that connect two or more applications.
- Choosing Your Trigger: For this workflow, your trigger will be a new audio message received on WhatsApp through the Timelines.ai connector. You’ll need to set up your WhatsApp Business Account with Timelines, which is straightforward with the instructions provided on their website.
- Transcribing the Audio: After the audio message is received, we want to transcribe it. Choose Deepgram as your action in Zapier. This will convert the audio URL into plain text, ready to be transformed into a task.
- Creating a Task in Notion: With the transcription complete, it's time to create a new task in Notion. Set up this action in Zapier to map the text output from Deepgram into your Notion database. Specify details such as task status and any additional notes.
- Sending Confirmation Back via WhatsApp: To close the loop, you can set Zapier to send a confirmation message back to your WhatsApp with a link to the newly created task in Notion. This ensures you have quick access to your task right from your chat.
- Final Touches: It's essential to only trigger this automation with audio messages. Therefore, add a filter step in your Zap to confirm that an audio attachment is present before proceeding to transcribe it.
Once you hit publish, your automation will be live! You now have a powerful tool to seamlessly manage your tasks and thoughts, especially when you’re busy and can’t stop to type.
This workflow is not only practical for recording tasks but can also be repurposed for various automation needs. Whether it's logging daily reflections or efficiently managing your workflow, the possibilities are limitless.
If you've never tried automating your processes before, now's the perfect time to start. Don’t let cumbersome task management slow you down.
Ready to elevate your productivity through automation? Book a free consulting call with Connex today! Our dedicated team can help tailor this workflow specifically for your needs and ensure your processes are running smoothly. Click the link below to take the first step towards a more organized and efficient work life.
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