Conferences Without a Booth: Turn Attendee Status Into Pipeline Gold [GTM Playbook]

“No booth? No problem. Show up like a one-person GTM machine.”

🧠 BEFORE THE EVENT

🎯 1. Scrape + Segment the Attendee List

• Use technical muscle to access the attendee list—even if it’s locked inside a native app.

• Export to Airtable or Google Sheets.

• Add LinkedIn URLs, job titles, company size, and notes on ICP fit.

• Use Clay or Clearbit to enrich missing data.

🔍 2. Mark Your Targets

• Flag accounts and people worth prioritizing.

• Assign categories: Must Meet, Nice to Meet, Monitor for Later.

• Bonus: Have someone on “command center” duty back at HQ watching their LinkedIn posts and engaging on your behalf.

✉️ 3. Pre-Event Outreach

• Message a short, relevant DM: “Hey, saw you’re heading to Fintech Meetup—keen to meet smart folks building [X]. Want to grab a 10-min chat between sessions?”

• Include your face and name from the app. Make it low friction.

🎤 DURING THE EVENT

🎙 4. Set Up Your Field Ops Stack

• 🔗 Voicenote.com Recorder → Slack → CRM
Record every useful conversation or idea via Voicenote.
• Example: “Talked to Sarah from LendingFlow. They use HubSpot + Salesforce. Asked about their onboarding flow—seems broken. She’s open to a call.”
• Someone from your team back home can process this in real time into CRM notes, contact enrichment, or LinkedIn connections.

• 🔄 Use Zapier/Make to push these notes directly into HubSpot, Notion, Airtable—whatever you use.

📷 5. Snap a Pic With Every Lead

• “Mind if we snap a pic? It’s how I remember convos better.”
Great for:
• Post-event follow-ups (“Remember this?”)
• Personalized social posts
• Internal debriefs

💬 6. Message While You Chat

• Send a LinkedIn connection or app message during the conversation.

• People forget names fast—ride the heat of the moment.

• Keep a copy/paste message ready in your phone Notes or CRM mobile app.

📅 7. Book the Call Now

• Don’t say, “I’ll follow up.”
Say, “Want to chat Wednesday at 2pm? Here’s my link.”
QR code, Calendly link, or native app scheduler—make it easy.

⚡ ENERGY MANAGEMENT HACKS

• 🍽 Split meals: Take breakfast/lunch in small bites. Sit at multiple tables to spark more conversations.

• 🤝 Meet people twice: Repetition = familiarity = trust.
If the convo was short on Day 1, swing by again on Day 3.

• 🧠 Expect the arc:
• Day 1: People are scanning badges like maniacs.
• Day 2: Small talk fatigue kicks in.
• Day 3: More relaxed, more real. Good time for deeper chats.

📬 AFTER THE EVENT

💌 8. Warm, Visual Follow-Up

• Email/DM template:

“Hey [Name], great to chat at FinTech Meetup! I loved our conversation about [topic]. Here’s that photo from the event 😊 Let’s keep it going—want to grab 15 min next week?”

• Attach the photo. It drops the guard. Makes it personal.

📈 9. Sync + Enrich Everything

• Your command center should:
• Add all tagged leads to CRM
• Link to LinkedIn profiles
• Summarize notes from Voicenote logs
• Track if they posted on LinkedIn about the event

🔧 Tools We Used

🧠 TL;DR Cheat Sheet

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