How a UK Bakery Automated Shopify Orders with Airtable Workflows
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If your small business is juggling online orders, delivery dates, and custom product configurations, this story might sound familiar. Harry Batten, a handmade cake bakery in the UK, faced exactly that. They wanted a better way to manage incoming orders from Shopify without spending hours copying data into Airtable.
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When a Handcrafted Cake Business Hits Digital Chaos
Harry Batten receives up to 150 orders a month through their Shopify store. From 3-layer birthday cakes to football-themed cupcakes, every order came with custom details.
The team used Airtable to organize orders by delivery date and type, but manually inputting everything wasn’t sustainable. They needed automation, without disrupting their existing process.
Sweet Data, Clean Tables: Turning Shopify Chaos into Airtable Order Flow
- Orders now automatically land in Airtable based on delivery schedules
- Custom scripts extract cake flavors and quantities from messy Shopify data structures
- Airtable views are used by the bakery team to plan daily production and pickups
- PipeDream was used with a two-step webhook workflow to handle product arrays
- Variations like flavor and quantity are mapped based on product type rules
From Manual Entry to Bakery Efficiency: 100+ Orders Now Auto-Organized
- No more time wasted on data entry
- Bakery staff now rely on Airtable dashboards to manage orders with confidence
- Workflow scales smoothly, only requiring updates when a new product type is added
- Airtable remains the bakery’s control center, now fully powered by automation
At the End of the Day: From Custom Cakes to Custom Code, It Just Works
What was once a cluttered order flow became a streamlined, reliable process. Harry Button didn’t change how they bake—but they transformed how they plan, schedule, and deliver. For small businesses with big demand, automation is no longer optional, it’s the icing on the cake.
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