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How to Build a Multi-Date Calendar System in Notion
Notion doesn't handle multiple dates in calendar views - but we found a way.
Example: TD' marketing team had a podcast nightmare: recording dates, publishing dates, and review deadlines all needed to show up in one calendar.
The Calendar Puzzle:
You can't show one record multiple times in a Notion calendar. But what if you could make the system think they're different records?
The Clever Solution:
- Created separate tables for each date type (recording, publishing, review)
- Built a main podcast database that connects to all date tables
- Set up automated date sync between tables
- Made a unified calendar view pulling from all date tables
The Magic Part:
"When she changes a date in the main record, it updates in the sub table automatically. She can drag and drop events in the calendar, and everything stays in sync."
Pro Tip: "Don't add all your date types at once. Start with your most critical dates, get those working perfectly, then add more. We started with just recording dates and expanded from there."
Check out the difference between Monday and Notion for Teams with VAs
Need support setting this up? We can help!
Discover how integrating Notion with automation tools like Zapier or Make can streamline your multi-date calendar system effortlessly. Book a call with us to explore customized solutions for your team's needs.
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