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How to Build a Notion Custom Agent for Daily Team Briefings
Learn how to build a Notion custom agent that delivers personalized daily briefings to your team — pulling calendar events, tasks, and meeting context automatically.
TABLE OF CONTENTS
A Notion custom agent can greet your team every morning with a personalized briefing — pulling upcoming calendar events, open tasks, and context from recent meeting notes — before anyone opens a single tab.
This post walks through how to build that agent, what it should do, and how to keep it running reliably as a daily background process.
What Is a Notion Custom Agent?
Notion custom agents are AI actors built directly inside your Notion workspace. They can:
- Run on a schedule (daily, weekly, at a specific time)
- Read from and write to databases across your workspace
- Search meeting notes, tasks, and pages
- Post summaries, comments, or notifications back into Notion
Think of an agent as a teammate who never sleeps, never forgets to check the calendar, and always has the right context ready.
The Daily Briefing Agent Use Case
Here's the scenario that came up in a recent team planning session:
"Can we build something that, every morning, tells each person what calls they have today, which tasks are due, and what was discussed on their last related call?"
That's exactly what a daily briefing agent does. Here's what it delivers:
- Today's scheduled calls — pulled from a calendar or meeting notes database
- Open tasks due today — from your task management database
- Pre-call context — a summary of the last meeting with each attendee or account
- Action items outstanding — from previous meeting notes
The output is a single structured briefing posted to a Notion page, a daily digest database, or as a comment on a dashboard page your team checks each morning.
How to Build It: Step-by-Step
Step 1 — Create the Agent
In your Notion workspace, navigate to Settings → Workspace → AI Agents and click New Agent. Give it a clear name like "Daily Ops Briefing Agent."
Step 2 — Write the Instructions
Your instructions are the most important part. Be specific:
- What databases to query (meeting notes, tasks, calendar)
- What time window to look at (today's date, next 24 hours)
- What format to output the briefing in
- Where to write the result (a specific page, a new database entry, or a comment)
Example instruction excerpt:
"Every morning at 7:30 AM Eastern, query the Meeting Notes database for records where Date = today. For each meeting, pull the attendee names and the AI-generated summary. Query the Tasks database for items where Due Date = today and Status ≠ Done. Compile a briefing in the following format and post it as a new entry in the Daily Briefings database…"
Step 3 — Connect Your Databases
In the agent's Integrations panel, grant access to:
- Your Meeting Notes database
- Your Tasks database
- Your Daily Briefings output database (create this if it doesn't exist)
Keep permissions scoped tightly — the agent only needs read access to source databases and write access to the output.
Step 4 — Set the Recurrence Trigger
In the Triggers section of your Notion agent, add a Recurrence trigger:
- Frequency: Daily
- Time: 7:30 AM (or 15–30 minutes before your team's first standup)
- Timezone: Your team's primary timezone
Step 5 — Test and Iterate
Run the agent manually for the first few days. Check:
- Are the right meetings being pulled?
- Is the context from meeting notes accurate and useful?
- Is the output format readable at a glance?
Adjust the instructions based on what you see. Agents improve quickly with one or two rounds of prompt refinement.
Advanced: Pre-Call Prep Briefings
Once you have a daily briefing running, the next natural extension is pre-call prep — a shorter briefing generated 30 minutes before each meeting.
This version queries:
- The attendee's name (from the meeting invite or a CRM database)
- Past meeting summaries with that person
- Any open action items assigned to them
- Recent notes or deal context
The result is a compact brief posted as a comment on the meeting's Notion page or sent as an in-app notification.
Other Agent Patterns Worth Building
While you're in the agent-building mindset, here are three other patterns that pair well with the daily briefing:
- Meeting Notes → Task Creator: After each call, an agent reads the AI summary and creates tasks from action items automatically.
- Client Briefing Agent: Before a client call, pulls all past notes, open deliverables, and billing status into a one-page summary.
- Weekly Digest Agent: Every Friday, compiles a summary of the week's meetings, completed tasks, and upcoming priorities.
Each of these follows the same structure: trigger → query databases → compile output → write result.
Managing AI Credits
Notion agents run on AI credits. A few tips to keep usage lean:
- Limit database scope — filter queries to recent records (last 7–30 days) rather than querying everything.
- Use summaries, not full transcripts — instruct the agent to read the AI-generated summary field rather than full transcript text.
- Cap the output — instruct the agent to produce a briefing of no more than 300–500 words.
The Competitive Angle: Why Notion Agents Win for Ops Teams
When teams evaluate automation tools, Notion agents have a specific advantage: everything lives in one place. There's no need to connect a third-party AI tool to your project management system — the agent already has context on your tasks, meetings, and knowledge base natively.
For operations-heavy teams running 5–15 calls per day, a daily briefing agent can save 20–30 minutes of manual prep work per person, per day.
Ready to Build Your First Agent?
If you want help designing your agent's instructions, scoping the database connections, or just want someone to walk through the build with you — book a free discovery call and we'll map it out together.
Connex is a certified Notion consulting partner. We've built agents for content teams, sales ops, and client delivery workflows across dozens of companies.
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